The platform built for aviation catering
White-label SaaS to manage orders, kitchen production, dispatch, and billing – all under your own brand.
14-day free trial · No credit card required · First month free
The problem
Running aviation catering on spreadsheets and phone calls doesn't scale.
Orders scattered everywhere
Email, text, voicemail, sticky notes. Something always slips before a 6am departure.
The kitchen flies blind
No live view of what's due, what's prepped, or which allergens are flagged on which order.
Billing is an afterthought
Fees missed, custom items unpriced, invoices chased by hand days later.
Clients left in the dark
No portal, no tracking, no confidence the order is handled.
“This place runs on text messages and prayer.”
Platform Features
Everything a catering company needs
One platform covers your full workflow - from the first client inquiry to the invoice paid.
Kitchen Production
Cold Station → Expo → Ready to Pack. Real-time progress tracking, allergen sign-off, and pack timers built for aviation food safety.
Dispatch & Delivery
Live driver tracking, FBO directory with gate codes, departure countdowns, and automated client SMS on departure.
Billing & Finance
Auto-raised invoices on delivery, QuickBooks sync, expense tracking, and a full P&L view. House accounts supported.
Client Portal
Your clients order, track, and view invoice history under your brand. Order templates, aircraft profiles, and payment history.
Analytics
Revenue vs target, top clients, FBO performance, and menu insights - all filterable by period, location, and role.
White-Label Ready
Your brand name, your logo, your accent color. Clients never see 'Volare' - they see your company.
How It Works
Order to aircraft in five steps
Client places an order
Your flight client browses your branded menu, selects items, adds allergen notes, and confirms. You receive an instant alert.
Kitchen confirms and produces
Your kitchen manager reviews the four-point checklist and confirms. Cold prep begins, Expo signs off, items move to Ready to Pack.
Driver dispatches to the FBO
The assigned driver sees the stop list, gate codes, and departure time. Client receives an SMS the moment the order departs.
Delivery confirmed
Driver marks delivered. Client receives a confirmation SMS and email. Invoice is raised automatically.
Invoice collected
Payment recorded, synced to QuickBooks, and filed against the client account. Full P&L updated in real time.
See it in action
This is the actual product.
Not mockups — real screens from the platform. Here's what your team works in every day.
A kitchen board the whole team watches
Every order flows through Hot, Cold, and Expo stations on one live screen. Prep progress, allergen flags, and temperature logs are visible at a glance.
- Allergen protocols flagged on every affected order
- Photo sign-off required before anything leaves the kitchen
- Live temperature monitoring across every zone
Billing that never misses a fee
Your billing team prices custom items and toggles the right fees per airport before any invoice goes out. Clients never see or touch fees — that stays with you.
- Per-airport fees, switched on only where they apply
- Custom items held for pricing before invoicing
- Approved invoices sync straight to QuickBooks
Dispatch from kitchen to FBO
Drivers see their runs, gate codes, and delivery windows. Routes plan themselves and live GPS keeps every vehicle on the map — one tap marks an order delivered and notifies the client automatically.
- Auto-planned routes sequenced by departure deadline
- Live fleet GPS from plug-in OBD-II trackers
- Automatic client notification on delivery
The whole operation, at a glance
Today's orders, tomorrow's prep, and every order's status in one view. Print a run sheet for the kitchen or drill into any order in a tap.
- Today / tomorrow / any-date views
- Printable kitchen run sheets
- Every order's live status in one place
Numbers that tell you what to do
Revenue, margin, budget-vs-actual, and on-time delivery in one live view. Spot an over-budget category or a slipping location before it costs you — actuals feed straight from the expenses your team logs.
- Live KPIs — revenue, gross profit, on-time delivery
- Budget vs actual by category, with labor cost as % of revenue
- Filter by location or owner, export anytime
Aviation catering deserves software built for its realities — cold prep, FBO logistics, allergen protocols, and clients who expect perfection. So we built it.
Pricing
Simple, flat pricing per location
No per-order fees. No per-seat charges. No feature-gated tiers. Everything included.
+ $250 /mo per additional location
One-time onboarding: $399 first location · +$250 each additional · capped at $2,999
Enterprise plans with volume pricing available by quote. All plans start with a 14-day free trial — no credit card required at signup.
Everything you're wondering
The things people always ask.
Do I need to be technical to use this?+
No. If your team can use email and a phone, they can use Volare Suite. Setup is a guided, self-serve wizard — name your business, add your branding and kitchens, invite your team, and you're taking orders the same day. There's no server to run and nothing to install.
What if I only have one kitchen?+
That's a perfect fit. Pricing is per location, so a single-kitchen operator pays for exactly one. Everything in the platform is included from day one — there's no "starter" tier that holds features back. As you add locations, the platform and your billing scale with you.
Will my clients know I'm using Volare Suite?+
No — and that's the point. Volare Suite is fully white-labeled. Your staff and your flight clients see your name, your logo, and your brand colors throughout the ordering portal, confirmations, invoices, and emails. "Volare" never appears in front of anyone but you.
What happens to my existing menu and client list?+
You bring them with you. Add menu items and pricing during onboarding, and import your existing client list so you're not starting from scratch. Your data stays yours — you can export it anytime, and nothing locks you in.
Can my whole team use it, and can I control who sees what?+
Yes. Staff accounts are unlimited — no per-seat fees. Roles (owner, kitchen manager, front of house, driver, billing) each see only what they need, and you can fine-tune permissions per person. A driver sees their deliveries; they don't see your finances.
Does it connect to the tools I already use?+
Email and SMS notifications are fully built in — nothing to set up. Client order updates and staff alerts send automatically under your brand name, on us. For accounting (QuickBooks) and payroll (ADP), connect your own accounts so invoices sync to your books and timesheets flow to payroll.
How does the free trial work?+
14 days, full access, no credit card required to start. Set up your real workspace and run actual orders through it. If it's not right for you, walk away — nothing is charged. Your card is only captured if you choose to continue at the end of the trial.
Am I locked into a long contract?+
No long-term contract. Billing is month to month per location. Add or remove locations as your business changes, and cancel anytime — your data remains available to export during a grace period after cancellation.
Ready to run your catering operation from one place?
Set up your workspace in minutes. Your brand, your menu, your team - live from day one.
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